Privacy Policy

Our Privacy Commitments

BACKGROUND:

The Bus Stop Bikers Cycling Group understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits this website, www.busstopbikers.co.uk. “Our Site” and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law. 

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of this Privacy Policy is requested on registration as a member and when contacting the organising team through the contacts page.

  1. Information About Us

    Our Site is owned and operated by Stephen Hilton, a Private Individual.

    Registered address: 135 Carr Lane, Chorley, Lancashire  PR7 3JQ.

    We as a Cycling Group are affiliated to Cycling UK ,a registered charity, where

    our webpage is: https://www.cyclinguk.org/group/bus-stop-bikers

  2. What Does This Policy Cover?

    This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.

  3. What Is Personal Data?

    Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) and the Data Protection Act 2018 (collectively, “the Data Protection Legislation”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

    Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

  4. What Are My Rights?

    Under the Data Protection Legislation, you have the following rights, which we will always work to uphold:

    1. The right to be informed about our collection and use of your personal data. This Privacy Policy should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 12.
    2. The right to access the personal data we hold about you. Part 11 will tell you how to do this.
    3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 12 to find out more.
    4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we hold. Please contact us using the details in Part 12 to find out more.
    5. The right to restrict (i.e. prevent) the processing of your personal data.
    6. The right to object to us using your personal data for a particular purpose or purposes.
    7. The right to withdraw consent. This means that, if we are relying on your consent as the legal basis for using your personal data, you are free to withdraw that consent at any time.
    8. The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
    9. Rights relating to automated decision-making and profiling. We do not use your personal data in this way

    For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 12.

    It is important that your personal data is kept accurate and up-to-date. If any of the personal data we hold about you changes, please keep us informed as long as we have that data.

    Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

    If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office. We would welcome the opportunity to resolve your concerns ourselves, however, so please contact us first, using the details in Part 12.

  5. What Data Do You Collect and How?

    Depending upon your use of Our Site, we may collect and hold some or all of the personal and non-personal data set out in the table below, using the methods also set out in the table. We do not collect any ‘special category’ or ‘sensitive’ personal datapersonal data relating to children; data relating to criminal convictions and/or offences.


    We also use cookies
    , please see our Cookie Policy at the bottom of this page.


    Data Collected

    How We Collect the Data
    Identity Information collected: Name, Username, Your login passwordYou must provide this information to register and use Our Site
    Contact information: Email addressYou must provide this information to register and use Our Site
    Any Route files and associated data that you upload to Our SiteYou will provide this information voluntarily
    Records of your correspondence with us should you contact us.We may retain any Emails that you send to us may be required for reference in the future.
  6. How Do You Use My Personal Data?

    Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following table describes how we may use your personal data, and our lawful basis for doing so:


    What We Do

    What Data We Use

    Our Lawful Basis
    Registering you on Our Site.Name and Email address.Legitimate Interests. You will be unable to become a member and use the full functionality of Our Site without registration.
    Administering Our Site.Name, Email address, Username.Legitimate Interests. We may need to be able to contact you about your participation
    Supplying our services to you.Name and Email address.Legitimate Interests. We may need to be able to contact you about your participation
    Communicating with you.Name and Email address.Legitimate Interests. We may need to be able to contact you about your participation

    With your permission and/or where permitted by law, we may also use your personal data for marketing purposes, which may include contacting you by email, telephonetext message or post with information, news, and offers on our services. However we do not collect or retain your postal address. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and the Privacy and Electronic Communications (EC Directive) Regulations 2003, and you will always have the opportunity to opt-out. We will always obtain your express opt-in consent before sharing your personal data with third parties for marketing purposes and you will be able to opt-out at any time.

    We do not use automated systems for carrying out any kind of decision-making or profiling.

    We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose. If we do use your personal data in this way and you wish us to explain how the new purpose is compatible with the original, please contact us using the details in Part 12.

    If we need to use your personal data for a purpose that is unrelated to, or incompatible with, the purpose(s) for which it was originally collected, we will inform you and explain the legal basis which allows us to do so.

    In some circumstances, where permitted or required by law, we may process your personal data without your knowledge or consent. This will only be done within the bounds of the Data Protection Legislation and your legal rights.

  7. How Long Will You Keep My Personal Data?

    We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):


    Type of Data

    How Long We OR Keep It
    Identity Information: name and titleAs long as you remain a member of the group
    Contact information: Email address. Telephone contact number if volunteeredAs long as you remain a member of the group
    Profile information: password and username to access the website.As long as you remain a member of the group
    Forum entries: If you use the public forum your entries will remain even if you leave the group.Forum entries will be deleted at our discretion or upon request by the user. (See Terms & Conditions)
    Contact Emails sent to usAs long as deemed necessary by us or if legally required
  8. How and Where Do You Store or Transfer My Personal Data?

    We only intend to store or transfer your personal data within the UK. This means that it will be fully protected under the Data Protection Legislation.


    BUT

    We may store or transfer your personal data within the European Economic Area (the “EEA”). The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein. This means that your personal data will be fully protected under the Data Protection Legislation, GDPR, and/or to equivalent standards by law. This would only be the case if we were to use a Host Server within the EEA.


    OR

    We may store or transfer some or all of your personal data in countries that are not part of the European Economic Area (the “EEA” consists of all EU member states, plus Norway, Iceland, and Liechtenstein). These are known as “third countries” and may not have data protection laws that are as strong as those in the UK and/or the EEA. Again this would only be the case if we were to use a Host Server outside the UK and EEA. This would mean that we will take additional steps in order to ensure that your personal data is treated just as safely and securely as it would be within the UK and under the Data Protection Legislation as follows:

    Please contact us using the details below in Part 12 for further information about the particular data protection mechanisms used by us when transferring your personal data to a third country.

    The security of your personal data is essential to us, and to protect your data, we take a number of important measures, including the following:

    • limiting access to your personal data to those employees, agents, contractors, and other third parties with a legitimate need to know and ensuring that they are subject to duties of confidentiality;
    • procedures for dealing with data breaches (the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, your personal data) including notifying you and/or the Information Commissioner’s Office where we are legally required to do so.
  9. Do You Share My Personal Data?

    We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions.

    If we sell, transfer, or merge parts of our website, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in this Privacy Policy.

    In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

  10. Can I Withhold Information?

    You may access certain areas of Our Site without providing any personal data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.


  11. How Can I Access My Personal Data?
    If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

    All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 12.

    There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

    We will respond to your subject access request as soon as practicable and in any case not more than one month after receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

  12. How Do I Contact You?

    To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:

    For the attention of Stephen Hilton:

    Email address: info@busstopbikers.co.uk.

    Telephone number: 01257 269076

    Postal Address: 135 Carr Lane, Chorley, Lancashire PR7 3JQ.

  13. Changes to this Privacy Policy

    We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

    Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy Policy was last updated on 25/06/2020.

    Cookie Policy

    We may also store information about you using cookies (files which are sent by us to your computer or other access device) which we can access when you visit our site in future. We do this to enable you to register and revisit the website and these are known as login session cookies. If you wish to delete any cookies that are already on your computer, please refer to the instructions for your file management software to locate the file or directory that stores the cookies. Our cookies will have the file names listed below:


    NAME

    PROVIDER

    DESCRIPTION

    PURPOSE
    wordpress_sec_CMSTo provide protection against hackers, store account details.Functional
    wordpress_test_cookieCMSTo check if cookies can be placed.Functional
    wordpress_logged_inCMSTo keep users logged in.Functional
    ANIDGoogle Ads OptimisationThe “ANID” cookie is used for advertising served across the web and stored in google.com.Advertising
    NIDGoogle AnalyticsTo store user preferences.Functional
    1P_JARGoogle Analytics

    This cookie carries information about how the end-user uses the website and any advertising that the end-user may have seen before visiting the said website.

    Purpose: Targeting/Advertising

    Functional
    DVGoogle AnalyticsUsed to collect information about how visitors use our site which we use to compile reports to help us make improvements. The cookies enable the collection of information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.Functional
    cmmrm_disclaimerCMSTo check if you agreed with the disclaimer before first time adding routesFunctional

    Information on deleting or controlling cookies is available at www.AboutCookies.org. Please note that by deleting our cookies or disabling future cookies you may not be able to access certain areas or features of our site.

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